Date: June 12, 2019
Attendees: Amanda Thornton, Tim Tender, Alan Silver, Katy Werginz, Amanda “Simon” Steimle, Maggie Augustin, Andi Vertz, Zach Nelson-Houstin, Randi Hagen
Absent: Jake Wagner

Board positions were selected for:
President – Amanda Thornton
Treasurer – Jake Wagner
Secretary – Alan Silver

Other board members’ positions will be coming shortly.

Website
Randi gave a thorough overview of how the website works. There was a lot of effort and detail that goes into the site and a lot of good documentation. New board members were given access to the site based on their new roles on the board.

Discussion for the website also included the issues of slowness and response time. We will be looking at ways to fix these issues.

We discussed some of the possible logistical issues with the website since we are moving to two divisions. Some of those queries are:

• Can you sub cross division
• How do people sign up for multiple divisions
  • Adds multiple fees
• Need to have two leagues on the websites

Gene Zadzilka will be brought in to help administer the website and give Randi much needed support.

Recruitment
The recruitment process was discussed a lot. There is a lot of details involved how new recruits go through the system from filling out a player interest form until coming into the league. We will be heavily recruiting this year as we may balloon up to 12 teams. We will need to ask additional questions during signups for next season. Amanda will be setting up a meeting for the recruitment committee.

Signups for 2019-20
We will be looking to open signups for 2019-20 in the very near future. We need to also add in additional questions about which division(s) people would like to play in. Alumni players will be notified of the structural changes and asked back to the league. An $80 deposit has been established.

Blades Against AIDS
Simon will be taking lead on it this year.

Pridefest
Simon will take lead on it this year. She will be registering MGHA shortly.

Committees

• Recruiting – Amanda Thornton will take the lead.
• HOPS
  • Tim Tender and Katy Werginz will be co-leads
  • Want to make sure people are heard on safety and 2 divisions
  • Possibly outsource clinics
  • Possibly outsource evaluation
• Social
  • Maggie will lead.
• Sponsorship
  • Maggie will lead.
• Gear
  • Simon and Katy will lead
  • A lot of help from Chris and Dani
  • Andi will start the reorganization of orange box to Cap Ice
• Apparel
  • Amanda takes lead
• Conduct
  • Amanda will delegate a course of action

Next Meeting
July 10 at 6:30

Last official 2018-2019 MGHA Board meeting!

All members present

Discussion points were as follows:

Get Agenda ready for the meeting

looks like :member welcome, presidential address, board nominations/acceptances/introductions, 5 minutes max per person

Voting, intermission, introduce new board, proposals introduction. first for location, second for leagues discussion, finish up with summer scrimmages and committee signup

People get the floor for 3 minutes max, cap the topics at an announced time.

Get Food ordered

Figure out summer scrimmages ice location/cost/time

Get surveys for Captains and players for end of season

Print agenda

Print Ballots

Print committees signup sheet for meeting

Get website working for voting

Make sure we have time allotments for all the discussion

MGHA essays

Agenda:

• MGHA Classic Beneficiaries
• Taxes
• Discuss post Townhall feedback
• Reschedule of Missed games
• Membership meeting
• End of Season plans
• Cap Ice handling
• Recent Conduct report issues
• Website issues

MGHA Classic Beneficiaries

Last year this was Briarpatch and Trans law.

This year we agreed to support Meriter’s Children’s Pscyhological Support program and Trans law.

Taxes

We are nearly in the clear, we generated payment forms for the refs, and will be using an online program rather than a CPA this year to file our organizations taxes

Townhall feedback

Lots of great discussion

Follow ups will include discussion at the captain’s meeting the second week of march.

Divisions came up and Libs had a lot of thought put into a proposal. Tim and Witte will be assisting her in following up with the league on overall considerations.

Ice location for next year will be discussed at following members meeting with some data gathering beforehand

Cap Ice For end of season

We will be playing our last games at Cap Ice this year as Hartmeyer is taking out their ice. We will be finalizing schedule with them to confirm both sheets and how we want to overlap games. We will send follow up information as soon as we have it so people can be aware of the change.

Make Up Games

Make up games are scheduled for march 10th at the original january 27th times. We will have 2 challenge games beforehand low and high intermediate which should span as much as possible of the league.

End of Season Meeting

Lot of things to do before this.

Collect Membership nominations

Collect Board nominations

Collect acceptances

Collect Blurbs about board positions

Send out season surveys to players and captains

Plan agenda

Reserve Glass Nickel for Sunday tentatively May 5th

Conduct Issues

No further reports, continue to monitor, share feedback at captain’s meeting about issues and options.

Website Issues

Website has been atrociously slow. Latest wordpress update broke the site. Issues with new accounts for the classic. All of these combined we should potentially consider alternatives.

January 7th, 2019:

Recap of Surveys:

• Overall positive
• Several reiterated issues about speed and safety
• Some interpersonal concerns
• Inclusivity and coaching opportunities for new members
• Captains need to make sure everyone on the team is engaged
• Town Hall upcoming to discuss in further depth

Conduct Form exists and will be posted with a few minor tweaks

• This will be used for official incident reports of misconduct
• Outline of the process to be followed
• Will be revealed in full at Town Hall

Town Hall reservation in progress with agenda and announcement to come soon

Lawyer will be ad hoc

Discussion of player difficulties and options

Challenge Games:

• Goalie curious session was well attended as well as general lessons

Next meeting will be the full Town Hall

December 6th, 2018:

Recap of Season thus far:

• High level of play. Lot faster than previous seasons
• Few incidents of overly aggressive play. Ops on duty to remind all teams to play within skill level
• Few people/team bonding problems

Survey for captains and all players to come around the holiday break

Conduct Form to be posted on the website

• This will be used for official incident reports of misconduct
• Outline of the process to be followed

Town Hall Meeting format discussed

New lawyer for the league required

Player swap out for mid season outage, should leave the team fairly even to what it was

Last minute subbing issues

• Ops on duty to help as best as possible

Challenge Games:

• Need to call out when players are signed up for inappropriate levels
• Bench coaches for beginner game, volunteer sign up slots

Potential Cap Ice Game day

Lot of web site hosting issues

Next meeting for shortly after the new year

Recruiting

• A few slots opened up, working on pulling from the wait list.

Review Of Opening Night

• Went well, very well attended

Conduct Committee update

• Still under discussion for code of conduct and review process
• Sam has offered to help with that
• Essay contest rules
• Member and Board voting format TBD

Budget Discussion

• Insurance discussion

Blades Against Aids

• Discussion on prep and plans
• Get volunteers
• Discounts for helping out
• Vendor tables were discussed
• Possibly beer?

Sponsorships update:

• Dexter’s
• Bear & Bottle
• Wellness
• Glass Nickel
• Sham is a no

Gear Swap update:

• Went well
• Everyone got at least something
• Gear remainder to be returned to Chris and Dani when possible (thanks!)

HOps:

• Evals are coming up and working on getting demoers to show of skill tests
• Coaches secured for clinics
• Plans for practices for captains will be included

Cap Ice Update:

• Could potentially try there for end of season play
• Possibly scrimmage on cap ice and watch a game after.
• See how the league feels about it

Misc:

• Amanda handled some tough conversation
• Mid season surveys to talk to people about how everything is going and get a feel for changes maybe mid season
• Change our logo? No was the current response
• League affiliated skills page to be collected at some point. People with skill sets or small business that work with the league (or play in it)
• Follow ups

AGENDA:

1. Parade
2. Recruiting Updates
3. Gear
4. Mentees and New Skater Day
5. HOps update
6. Apparel
7. Sponsors
8. Conduct
9. Misc

Parade :

Kate will be at the tent from 12 to 2 and Maggie has 2 to 4

12:10 is meeting standing time (70th) in line

Wear Jersey’s 

Ice for blades against aid is October 14th from 3-5 and there will be fliers to disperse about it

We discussed the police ban for the march

Recruiting Updates / Gear

Full up, working on getting gear for 18 folks

20 new recruits as compared to 10 last year

Gear swap on September 2nd

New skater day/Mentee/Mentors

Attend September second week (after the 9th). Held at Libs’ house

HOps Schedule updates

The 9th is the first skills clinic. This will be orientation and also how to put on your gear for a lot of folks.

16 games, 5 challenge, 3 skills, champ on 4/7

Captain Update

Captain Pairs selected

Evals will be looking for skate demoers so HOps can be in shoes on the ice instead of skates for the full duration.

Apparel Update

We have hoodies, the rest is ordered.

Sponsors:

Two of our normal, Dexter’s And Glass Nickel

Aiming to get Bear and Bottle, and return Shamrock to the fold.

We need logos to put on the shirts

Conduct:

Maggie’s Whimsical Ethics committee (not the real name)

Maggie is working on establishing an official code of conduct and ways to handle infractions in the league so we have an official policy to point to.

Unsportsmanlike conduct etc.

Aiming to also standardize member and board elections for next year

Misc:

Quick Books is apparently great.

Next Board Meet:

After first orientation/skills day

July Board Meeting 

ByLaws modification

• Gender neutral they from he/she. Unanimously accepted

Review from Pride Prep Committee

• Banner
  • Amanda is ordering this
• Getting parade members
  • Witte to send out recruitment for parade and booth after
• Other considerations, such as timing, location in parade, getting in the parade
  • Amanda and Zach to
• Fliers may be constructed to handout

Recruitment follow-ups

• We have enough goalies! 
• We are nearing capacity for players, rest expected to be filled soon

Apparel / Jerseys / Socks

• Amanda is looking into jersey pricing
• Socks and hoodies to be ordered as well

Ice location

• Another arena offered to host us. Board determined it was too late in the pre-season planning to switch for this season, but may be considered next year. Many factors to discuss

HOps season schedule updates

• Schedule has a first draft. Season will be as long as last year with one additional week.
• 5 Challenge games
• Championship early April
• Season starts early september
• Financial Aid form is available on the site now!

Treasury Update

• Quickbooks will be used henceforth.
• Other financial updates and considerations for upcoming season

Miscellaneous

• Mentor program, currently selecting mentors. Recruitment email with code of conduct to follow. Thanks to Logan for assisting with this
• Notarized statement needed to register official lawyer status
• Orientation on the league
  • Discuss with K8
• Gear Swap
  • Andi to work with Chris/Dani to organize
• Maggie to follow up with social committee organization and work with Zach on the Blades Against Aids organization
• Andi is tracking Hockey registration numbers and when fees are opened up, number should go to Andi.
• Next meeting will be at Andi’s August 16th

MGHA Board meeting notes 12/13/2017
Location: Matthew Doris abode

HOPS

1. January Clinic – Sara is organizing. Mark will be teaching the beginners clinic. Limit to 15-20 people. Goalie clinic – Sara will finalize who is instructing. Mary and Berlie are unable. Nikki tentatively able to lead it. Have asked MGHA goalies to provide gear and assist if able. Will finalize soon.
2. Ice Time – Group before us seems to be getting better. Time for resurfacing is a contributing issue. Tim will talk to Stu. Shelly will reach out regarding ice sales.
3. HOPs will re-evaluate skill levels in the near future

Sub-desk

1. Will emphasize to captains to choose appropriate levels and people who haven’t subbed much.

Website

1. Donations: Not currently set up to take donations. People do donate but nothing consistent. Would be ideal to make this process easier.
2. Website performance issues: Running slowly. Have discussed with 5Nines how to improve, but will likely need to re-visit again.

Town Hall

1. Planning for Monday, January 22nd tentatively.
2. K8 will arrange with Glass Nickel

Annual Member Meeting

1. Discussed sending email to members to remind them that they can become members
2. Tentative meeting date May 6th 5-7 pm at Glass Nickel

Captain’s Meeting

1. Tentatively planning for January 31st or February 1st
2. Will put subbing process on the agenda as there have been a lot of questions/comments about sub-selection this year.

Merchandise

1. Sock-sizes were inaccurate for Tim’s team
2. Jersey’s: May be helpful to ask in year-end survey what your “ideal jersey size” is to get a better estimation for ordering. Many teams had not enough on the big or small end.
3. Scrimmage Jerseys: Amanda. We have them. Sorting out the cost/when to sell them.
4. Sweatshirts: Logo was designed by Peter Streicher

Storage Box

1. Falling apart and over-full. Lots of extra gear in K8’s possession. Discussed options for storage including building a new box, storing at someone’s home, storage shed, etc.

Championship Night

1. We should have enough 5 & 10 year pucks for this year

Financials

1. Philosophy: Money in, money out
2. Scholarships: Discussed the process by which scholarships are given. Currently based on self-proclaimed need. Generally able to give reduced dues if there is a financial need.
3. Dues: Still a handful of people that have not paid final dues. Giving a final deadline of January 21st .

Blades Against AIDS

1. Ashleigh and Alpha are currently in charge of the event. David Hafner has offered to assist them if they have questions but not lead the event this year.
2. There will be a drag show in advance of the event to help raise funding.

Other Issues

1. On-boarding and documentation: Discussed that we will be needing a new treasurer for next season. Had a broader discussion on the need for on-boarding new board members to ensure success in new position.