Meeting Minutes – December 14, 2016

Board Minutes

Agenda

  • Long Term Schedule – Town Hall, Member Meetings, Etc
  • Sponsors Updates
  • Social Updates
  • 5Nines
  • Recruiting a Stats Magician / Gear Guru
  • New Box at Hartmeyer
  • Season Attendance
  • Blades – Timing and Program, Sponsors Soon, Alumni Game
  • 150 Skaters – Maintain or Grow?
  • Filming for WisEye
  • Financial Update – Budget and Actuals to-Date
  • Money for Captains
  • Players Behind on Fees
  • Extra T-Shirts
  • Mesh Bags for Jerseys / Socks in Orange Box
  • Raffles / Donation to Other Organizations
  • MGHA Classic
  • Hockey Ops – MGHA Way
  • Schedule Next Board Meeting

Long Term Schedule

  • Town Hall – Thursday, January 12, 2017 – 7:00 PM – 9:00 PM – Glass Nickel
    • Special meeting of the members – 6:30 PM
      • Voting in new members
  • Member Meeting – Tuesday, February 7, 2017 – 6:30 PM – 8:00 PM – Location TBD – Possibly Outreach
    • Special meeting for members
      • Bylaw review / change possibilities
      • Advanced call for agenda items – Online form / email K8
        • Will use the feedback form on the website
      • Voting in new members
      • Open forum
    • K8 will lead meetings and Brian will facilitate

Sponsors Updates

  • $1400 acquired – Glass Nickel, Dexter’s, Shamrock
  • Fully budgeted
  • Kudos to Sarah Bottjen
  • Thanks Mama Libs for a nice donation – Platinum Sponsor!

Social Updates

  • Tagging someone to help with newsletter
  • Chuck-a-Duck paid off
  • Next year: strategically pick special nights, fewer and easier to organize
  • February event likely, maybe March
  • David Hafner in charge of Blades
  • Plan to ask for feedback from Members
    • Potentially also in year-end survey

5Nines

  • Discussion of relationship with 5Nines
    • Clarifying for new Board members
  • Server maintenance not included with current sponsorship
  • Sales rep being activated to discuss changes

Recruiting a Stats Magician / Gear Guru

  • Could benefit from a volunteer to put stats into website
    • Consistency from week to week would help
    • Name is negotiable
  • Looking for someone to take care of gear
    • keep an inventory
    • check status of items received / distributed
  • Randi is adding an ‘Openings’ page to the website

New Box at Hartmeyer

  • New box to be created / moved into the rink
  • Brian will go to Restore
    • May have a kegerator, maybe not

Season Attendance

  • Some players haven’t shown up
  • Will handle attandance issues on a case-by-case basis
    • Will be addressed by K8 when necessary
  • Will look to create an attendance policy for next year

Blades

  • David Hafner is taking charge
  • Sunday, March 19, 2017 – 1:30 PM – 4:00 PM
    • Potentially engage with skaters between 4:00 PM and gametime
  • Cost: $312.50
    • Money collected pays for ice time
    • Net proceeds donated to ARCW
  • Early January meeting scheduled for planning

150 Skaters – Maintain or Grow?

  • Maintain!

Filming for WisEye

  • Sunday, December 18, 2016
  • 4:40 PM game

Financial Update

  • We’re in good shape
  • Paid up on ice, refs, bills

Money for Captains

  • Will look at providing a captain fund for 2017-2018 season barring any unforeseen circumstances
  • Funds would be allotted for each captain to purchase supplies for the team

Players Behind on Fees

  • Discussed plan for skaters behind on fees
  • Create page on website for Board to review
  • Skates who haven’t addressed this by January 1, 2017 will be benched from all MGHA on-ice activity
    • Captain will be notified

Extra T-Shirts

  • 53 extras
  • Should only have 22
  • Will put them online for sale for $5
  • Email if you haven’t received yours
    • We’ll put a note on Facebook

Mesh Bags for Jerseys / Socks in Orange Box

  • Acquiring some for the box to help organize

Raffles / Donation to Other Organizations

  • We cannot raffle for another organization
  • We will offer up our means to run the raffle, but they must run it
    • Must have a license
      • Shelly can help them get one
      • Takes 3-6 weeks

MGHA Classic

  • Fundraise for MGHA Scholarship Fund during weekend of tournament
  • Collect gear during tournament
  • GSAFE will receive the donation for 2017

Hockey Ops – MGHA Way

  • Discuss making sure players are playing the MGHA way
  • Ops will reach out specifically to players in question and their captains

Schedule Next Board Meeting

  • Tuesday, January 24, 2017 – 6:15 PM – Tim’s House