The board met and had a lot to discuss on Monday, August 8, 2016. We had the entire board in attendance and the meeting was held at Tim’s house. The meeting lasted over 4 hours… I told you we had a lot to talk about! We’re looking forward to getting everyone on the ice soon.
–Tim
Agenda
- Financial Update
- Board of Directors Insurance
- Survey
- Disco Balls
- Beginning of Season Timeline
- Drive and Website Docs
- Sponsorship / Fundraising / Social
- Jerseys
- Maintaining a Safe Place – ‘Missing Stair’ Theory
- Advocate for Issues
- Captains Progress Update
- Madison Capitols – Scrimmage Nights + Tickets or Fundraising
- UW Women’s Tickets
- Hockey Ops Recap
Financial Update
- Loss for 2015-2016 Season
- Plenty of Cash but Model Needs to Change
- Discussed Fiscal Years for MGHA
- Budget Drafted for 2016-2017
- Financial Assistance Discussed – Needs Documentation
- What Happens When People Don’t Pay?
- Communication and Fees
- Payment Goes Live on Website
- Balance $200 Unless Special Arrangements
- Due By September 30 (Paying Early Is Appreciated)
- Payment Plan: Email Shelly
- Sweatshirts: Shelly Follows Up with Sebastian
- Email Update to Follow
Boards of Directors Insurance
- Recommended to Get the Following:
- Insurance: Board Gets Sued Because of Discrimination
- Insurance: Insurance Covers Other Money Scenarios
- Full Proposal To Come
Survey
- Overall Positive Results
- Board Reviewed Results
- Making Some Adjustments / Setting Goals Based on Feedback
- Website Will Be Updated With Goals and How We’re Working to Fix
- Email Update to Follow
Disco Balls
- Dana Had Disco Balls
- What Do We Do With Them?
- Donation To Buy Them?
Beginning of Season Timeline
- Kickoff (Social) / Orientation
- Gear Swap – Invitation Email Has Been Sent
- MGHA Website Calendar Up-To-Date
Drive and Website Docs
- Overall Aim to Use MGHA Website
- Other Tools May Be Used, Especially If Timely
- Part of Board Onboarding to Train WordPress (MGHA Website Host)
- Back Up Documents As Necessary In New Google Account
Sponsorships / Fundraising / Social
- Will Need Help of Somebody(s) Outside of Board
- Ideas
- Sunday Social Sponsors – Restructuring Based on Feedback
- Front-End Sponsors – Provide Food / Drink at Beginning of Night
- In-Kind Donations for Door Prizes, Etc.
- Social Pot-Luck Nights
- Form Developed to Pass Out to Leads
Jerseys
- No Logos on Jerseys or T-Shirts
- Last Year’s Colors / Styles Worked Well
- Sell Throwback Jersey (White with Old Logo)
- Sebastian Working To Get Info
- Fan Jersey (Nicer)
- Scrimmage Jersey (Cheaper)
Maintaining a Safe Place / ‘Missing Stair’ Theory
- Be Aware and Work to Fix ‘The Missing Stair’ – Person Who Can Be Troublesome But Everyone Just Ignores or Overlooks Them
- Pronouns Are Important
- Review Code of Conduct – Adding Sexual Harassment Section
Advocate for Issues
- Representative Not on the Board
- Could Fall on a Mentor or Captain
- Representative Will Add Anonymity to Your Issue
- Take it to the Board
Captains Update
- Some Confirmed – Waiting for Replies
- No Assistant Captains – Going with Co-Captain Model
- Will Discuss Further at HOps Meeting Next Week
Madison Capitols
- Scrimmage Again?
- $15 / Person and Includes a Ticket to Game
- Must Have at Least 20 Tickets
- WIll Be Tabled Until Next Meeting on August 30
UW Women’s Hockey Tickets
- Season Tickets
- Allocating Some Funds Possibility
- Will Follow Up Next Meeting on August 30
Hockey Ops
- Scorebox
- Expectations
- Staying the Same
- Posted at Rink Each Week
- Schedule Posted For Year In Advance, If Possible
- Inputting Info – Electronic?
- Mentor Helps Mentee – Shows Ropes
- Cleaning Out Orange Box
- Sub Desk
- Kelli Martino Working on New System
- Players Required To Submit Absense by Noon on Sunday
- System Automatically Sorts Based On Level, Number of Times, and Need
- Reviewed by HOps
- Will Be On MGHA Website
- Goal Is Balanced Games
- Mandate to 11, Optionally More if Balanced Teams
- Last-Minute Issues Address Prior to Gametime
- Clinics
- 1st: First Hour is New Players, Second Hour is Anyone
- 2nd, 3rd, 4th: Anybody Entire Time, Early Skill Development
- Hockey Ops Will Meet Monday, August 15
- Reach Out to Set Up Captain First Aid Session
Returning Alumni Process
- Board Will Accept Responsibility for These Situations as They Arise
“Ignorance never settles a question.”
Lucky Numbers: 15, 18, 19, 20, 28, 55